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Address Book in Outlook Express

To Open the Address Book

1. To open the Address Book from Outlook Express, click the Addresses button on the toolbar, or click the Tools menu and select Address Book.
2. To open the Address Book from within a message window, click the To, Cc, or Bcc icon.

To Add Names Directly from E-mail Messages to Your Address Book

You can set up Outlook Express so that when you reply to a message, the people you reply to are automatically added to your address book. In addition, any time you send or receive a message in Outlook Express, you can add the recipient's or sender's name to your address book.

To Add all Reply Recipients to Your Address Book

1. In Outlook Express, click the Tools menu, and then click Options.
2. On the Send tab, click Automatically put people I reply to in my Address Book.

To Add an Individual Name to Your Address Book from Outlook Express

• In a message you are viewing or replying to, right-click the person's name, and then click Add to Address Book.
• In the message list of your Inbox or other mail folder, right-click a message, and then click Add Sender to Address Book.

To Add a Contact to Your Address Book

1. In the Address Book, select the folder to which you want to add a contact.
2. Click the New button on the toolbar, and then click New Contact.
3. On the Name tab, type at least the First and Last names for the contact.
   
   A display name is required for each contact. If you enter a first, middle, or last name, it will automatically appear in the Display box. You can change the display name by typing in a different name or by selecting from the drop-down list. The drop-down list will contain variations of the first/middle/last name, as well as anything you typed in the Nickname box or the Company box on the Business tab.
   
4. On each of the other tabs, add the information you want.

Notes

• Don't forget to include an e-mail address for your contact. Though your address book can be used for many purposes, its most immediate benefit is in providing e-mail addresses when you are composing mail.

To Create a Group

You can send a message to a group of people by creating a mailing group (or "alias") containing their names. Then, you just type the group name in the To box when you send messages. You can create multiple groups, and contacts can belong to more than one group.

1. In the Address Book, select the folder in which you want to create a group, click the New button on the toolbar, and then click New Group. The Properties dialog box opens.
2. In the Group Name box, type the name of the group.
3. You can add people in several ways to the group—and in some cases to your address book as well.

• To add a person from your address book list, click Select Members, and then click a name from the address book list.
• To use a directory service, click Select Members, and then click the Find button. Select a directory service from the drop-down list at the end of the text box. After finding and selecting an address, it is automatically added to your address book.
• To add a person directly to the group without adding the name to your address book, type the person's name and e-mail address in the lower half of the Properties dialog box, and then click Add.
• To add a person to both the group and your address book, click New Contact and fill in the appropriate information.

    4.  Repeat for each addition until your group is defined.

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